When it comes to non-profit bookkeeping, finding the right software can feel like looking for a needle in a haystack. Here at The Quantify Group, we understand that. So, we took the time to do the legwork for you to bring you the top options on the market today.
We’re confident that these options will make your organization’s financial tracking smoother, more accurate, and even—dare we say—enjoyable. Let’s explore some top non-profit bookkeeping software to help streamline your financial processes so you can focus on making a difference.
Why Does Non-Profit Bookkeeping Software Matter?
For non-profits, tracking finances centers on accountability and trust. Your donors, grant providers, and community rely on transparency in how funds are used, and that’s where specialized bookkeeping software can be a real game-changer.
By automating tasks, organizing donor information, and simplifying reports, these tools ensure you’re always audit-ready and able to maximize every dollar for your mission.
Aplos: Purpose-Built for Non-Profits
Aplos has become the preferred choice for many non-profits because it’s built with organizations like yours in mind. Think of it as a one-stop shop for all your non-profit accounting needs—from tracking donations and grants to handling fund accounting and producing donor statements. Now you can keep tabs on every dollar with confidence.
Key Features
Fund accounting, customizable reports, online donation forms, and donor management.
What to Consider
It’s a premium product, so while you get a lot, it may stretch the budget for smaller non-profits needing only basic functions.
QuickBooks Online: A Classic with Flexibility for Growth
QuickBooks Online may not be designed exclusively for non-profits, but its flexibility and features make it a top contender. With various integrations, this cloud-based solution can adapt as your organization grows, letting you manage donors and grants with ease.
Key Features
Cloud-based access, app integrations, customizable reporting, and mobile functionality.
What to Consider
Non-profit-specific features may require add-ons or third-party apps, making setup a bit more hands-on.
Xero: Donor Contact Management Meets User-Friendly Design
Xero’s intuitive design and contact management tools make it a great fit for non-profits that prioritize donor relationships. Xero’s donor-focused features keep track of every interaction, helping you maintain strong connections and ensuring that all donation records are accessible and organized.
Key Features
Unlimited user access, mobile app, contact management, third-party integrations.
What to Consider
While easy to use, Xero’s non-profit-specific features are minimal without external integrations.
Zoho Books: Value and Functionality for Budget-Conscious Non-Profits
Zoho Books offers a feature-rich free plan for smaller non-profits, and their paid options add even more tools. This budget-friendly software can handle essential bookkeeping tasks like invoicing and expense tracking while staying accessible to non-profits with tighter budgets. They even offer a 15% discount for non-profits on their paid plans.
Key Features
Affordable, free plan option, invoicing and expense tracking, and reporting.
What to Consider
Non-profit-specific integrations are limited, so if you need donor tracking, a separate tool may be required.
Sage Intacct: Power Up with Automation and Advanced Reporting
Sage Intacct is for non-profits looking to level up with automation and a range of reporting options. It’s built to streamline complex bookkeeping tasks, such as revenue recognition and fund tracking while offering advanced reporting features for impactful data presentation.
If your non-profit deals with grant budgets and fund management regularly, Sage Intacct’s automation can save hours.
Key Features
Automation tools, fund and grant tracking, reporting and insights, and scalability.
What to Consider
Pricing isn’t upfront, so you’ll need to reach out for a quote. This one’s a better fit for mid-sized and larger non-profits with more complex needs.
AccuFund: Ideal for Non-Profits with HR Management Needs
AccuFund offers not just solid bookkeeping but also integrated HR features. For non-profits managing both financials and staff, AccuFund’s payroll, benefits, and time-tracking tools bring all your accounting and HR needs into one place.
Its fund accounting capabilities help you stay on top of donation and grant usage, making this a strong choice for established organizations with multiple departments.
Key Features
HR management, fund accounting, payroll, and online donations.
What to Consider
With additional setup time and a higher price point, AccuFund may be best for larger organizations that need both accounting and HR support.
Making the Right Choice for Your Non-Profit
With so many choices, finding the best software fit for your non-profit might take some research, but here are a few pointers to guide you:
Assess Your Budget
Software like Zoho Books offers budget-friendly options, while Sage Intacct and AccuFund cater to larger budgets with more advanced tools.
Consider Your Growth
Software with flexible, scalable options like QuickBooks Online or Xero can adapt as your organization grows, making it a practical choice for smaller non-profits with big plans.
Identify Your Must-Have Features
Fund accounting, donor tracking, and grant management are crucial for non-profits. Aplos is a strong choice for its specialized features, but if your non-profit is managing a team, AccuFund’s HR tools might be the winning ticket.
Evaluate User Access Needs
For non-profits with multiple stakeholders, Xero’s unlimited user access is a plus, ensuring that your team has easy access to the information they need.
Look at Integration Options
Non-profit bookkeeping often involves multiple tools, from CRMs to donor databases. Ensure your software integrates with any tools you already use.
How We Support Non-Profits with Bookkeeping Solutions
We know how critical it is for non-profits to maintain transparency and stay organized. At The Quantify Group, we’ve worked with many organizations to set up efficient bookkeeping systems and ensure that finances are handled with accuracy and care.
Whether you need guidance selecting software or help setting up fund accounting and reporting, we’re here to streamline the entire process.
The truth is, bookkeeping for non-profits doesn’t have to be overwhelming. With the right software—and the right support—you can simplify your accounting, giving you more time to focus on your mission.
Connect with The Quantify Group Today
The right non-profit bookkeeping software can make all the difference. By streamlining bookkeeping tasks and providing essential features like donor management and fund accounting, these tools allow you to keep your finances transparent, your processes efficient, and your resources focused on achieving your goals.
If you’re ready to explore your options, we’d love to help. Reach out to us at The Quantify Group, and let’s find a bookkeeping solution that best supports your organization’s impact.
