Bookkeeping, Controller and CFO Services | The Quantify Group

An Introduction to Bookkeeping for Dentists: Dental Bookkeeping Services for Startups

Dental bookkeeping services are essential for helping startups in the dental industry stay on top of their financial records. Having the right system in place makes a dental practice faster, more efficient, and better organized with important financial statements and business decisions.

Here is an overview of why dental bookkeeping services matter and the difference they can make to your dental practice.

Why is Bookkeeping Important for Dental Practices?

Your monthly financial report gives you an idea of how your dental practice is doing. The profit and loss summary helps you see what money is coming in and going out- and what areas are making and losing the most money.

Dental practices are busy places with lots happening- and there are often multiple revenue streams and a lot of expenses to keep track of. Without an organized dental bookkeeping team that knows what they are doing, it is easy to lose track of things such as operational costs, accounts receivable, and unpaid bills.

Bookkeeping for dentists is important because it keeps their practice’s financial situation easy to read. Any business owner who want to be successful- in this case, run a profitable practice- must have clear, concise, and well-maintained books. Otherwise, things such as employee payroll and essential equipment orders can get overlooked and lead to mistakes- damaging the practice’s reputation and ability to run smoothly.

How Can Your Dental Practice Benefit from Bookkeeping Services?

How exactly can professional dental bookkeeping services help your dental business? In short, it can consolidate your financial information and make it easier for you to manage day-to-day running of things.

What does that mean? Here are a few examples.

  • A bookkeeping service helps identify financial gaps in your business.
  • It keeps track of facility and equipment costs and your other biggest expenditures.
  • You can make more informed financial decisions quickly when your books are professionally managed.
  • Monitor your cash flow efficiently in and out of the dental office.
  • Make it easier for your office manager to track payroll, bills, and collectible income coming through the practice.
  • Spend more time focusing on patient care with peace of mind that your dental bookkeeping is under control. 

I Have Accounting Services- Why Do I Need Bookkeeping?

Accounting software is helpful, but it is not designed specifically to manage you practice’s bookkeeping. By using services specifically tailored to the dental business, you can rely on far more detailed and reliable management of your financial reports. Dental accounting focuses on tax preparation based on your income and spending- but it is the bookkeeping process that organizes the financial data needed.

Your accounting firm can only effectively manage your financial information if your books are well organized, up-to-date, and balanced. Learning how to look after you books yourself can be beneficial in the long run for small business- and hiring a professional bookkeeper to help get things started is the best way to set your dental practice up for success.

What Does a Bookkeeper Do?

Dental bookkeeping experts provide all the services required to keep track of your practice’s financial situation. These include, but are not limited to:

  • Managing the payroll process- including pension payments.
  • Tracking income through every channel, and keeping track of spending and outgoings.
  • Monitoring invoices and alerting you to any overdue payments from clients or the practice.
  • Helping you to plan your budget according to the cash flow.
  • Training your staff to use DIY bookkeeping software and other useful tools.

How Do You Know What Bookkeeping Services are Right for Your Practice?

What matters the most is finding a professional bookkeeper that works in tandem with your office staff and can help you achieve your goals. It is important to work with bookkeepers who understand the dental industry and everything that goes along with it. That way, they can tailor their management style to go along with your practice’s day-to-day running style- and make life easier for everyone.

Whether you are looking to learn how to manage your books yourself and need help getting started, or you want a professional team to take charge of things for you- our professional bookkeepers can assist.

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